I just need a day of coordinator, do you offer this service?​

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In the past few years the term "day of" coordinator has been used to represent a person that offers services only on the day of the wedding and is not involved in the coordination with the vendors in the last few months preceeding the wedding.

As many other planners, we don't have a day of wedding coordination package.

There are multiple reasons behind this choice: we strongly believe (and know) that no great event can be flawlessly executed by simply taking over the whole planning only one or two week before. Especially if we are talking about a wedding, one of the most important day in a couple's life. The second reason is that we take each wedding very seriously, as if it was our own, and as professionals it would not feel right to guarantee you a successful event by jumping in at the last minute. In fact, one or two weeks before the event is too late to fix any issue that a coordinator can bring to your attention after checking your vendor contracts floor plans and so on. Moreover, it can be quite costly to fix last-minute problems compared to solving them ahead of time.

The question you want to ask yourself is: after all the planning, the emotional and monetary investment that preparing a wedding requires, would you feel comfortable, and do you think it would be worth it, to leave the coordination and management of your big day to a stranger that has not created a relationship with you, took the time to dive deep into your wedding documents and worked with your vendors in the previous months?

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Why are we different, why choosing us?​

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I feel that my most valuable asset is my background. Logistics are my bread and butter. I know how venues operate, as I come from that background. Having worked on the venues' side of things gives me the knowledge to ask the right questions and tackle whichever problem that may arise before it is too late. On top of that, I have a true passion for design and for turning my couples' vision into reality; if you are looking for a timeless look with touches of modern, you have found the right wedding designer; I love mixing classic elements to new ones, I feel like it creates continuity and flow to the design and it is a guarantee for a timeless look.

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​​​​​​​​​​​​​​​​​​​​​​​​​The venue I chose has a coordinator, do I still need to hire a wedding coordinator?​

 

Sometimes it’s easy to get confused with all the different roles vendors play during the planning process. Two of the most misconstrued roles are the catering manager or venue coordinator and the wedding coordinator. Although some job duties can overlap, their primary job function is very different. Below are a few points that will help you understand the difference. (job duties might vary based on the venue).

 

CATERING MANAGER/VENUE COORDINATOR

• Act as your menu consultant for all food and beverage selections

• Order and oversee the complete set up of your basic rental needs including tables, chairs, linens, tableware, lounge furniture. (note: not all venues offer rentals)

• Create a floor plan of your event space in order for you to plan and provide them with your seating arrangements.

• Act as the on-site liaison between your wedding planner or coordinator and catering staff.

• Detail your menu and/or rental contracts

• Oversee the ceremony and reception areas set up and food preparation.

WEDDING COORDINATOR

• Takes over all vendors communications 2 months before the wedding

• Create a custom timeline for your entire wedding day

• Confirm call times and details with all vendors several days prior to the wedding day.

• Be the liaison with your family, bridal party and all vendors.

• Ensure the ladies have their bouquets and gentlemen have their boutonnieres. Deliver and arrange ceremony programs, escort cards, place cards, favors and personal items.

• Organize and coordinate your ceremony rehearsal, coordinate your ceremony (i.e. line up bridal party, cue musician, etc.), coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc), coordinate your vendors to ensure timeliness of your events.

• Collect any personal décor items you may have brought at the conclusion of your reception.

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What does a planner do and why would I consider hiring one?

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The first thing we need to cover to have clarity is understand what is the difference between the terms planner, designer, coordinator.

A coordinator is the person you hire to coordinate your wedding and generally starts working with you 1 or 2 months before, when most of the planning, budgeting, design, vendor selection and orders have been done. 

A planner is the person you hire to plan, design and coordinate your whole wedding. Generally you hire this person either before or after selecting your venue and before selecting any other vendors. She or he will create a budget for you, create the design, get quotes from vendors and facilitate all the communication with all the moving parts of the wedding from the time you sign the agreement till the end of the wedding day.

A designer is the person who will help you bring you wedding vision to life. I include design in my full planning package but I also offer a "lighter" version of the design as an add on to my wedding management/coordination clients.

To summarize, we can be your planner coordinator and designer or we can just be your coordinator or coordinator and designer. That is a decision you will have to make!

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How can I make sure you are the right fit for us?

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I always require couples to have a free consultation before we start working together to get to know eachother and see if we are the right fit for your big day!

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